Project management and coordination is essential for the successful deployment of complex audio visual systems. Our experienced and dedicated audio visual project managers work closely with your team to make certain that we deliver your project on time and within your budget. 

Project managers work with your architects, electrical contractors, design consultants, interior decorators, and your IT team to ensure a custom-tailored fit for your environment. We provide a variety of documentation and support to other agencies including cable specifications, electrical requirement documents, cable pull plans, detailed mechanical drawings, equipment samples, and more. The project manager also provides schedules for implementation and serves as the single point of contact for the client and the management throughout the project.

The Various levels in Project Management

• Internal Kickoff Meeting – an internal kickoff meeting is held where the sales staff turns over all paperwork to the implementation team and provides a detailed discussion about scope of work and what is expected by the customer.
• Customer Kickoff Meeting –An O2K project manager is assigned and begins to contact the customer to set up a kickoff meeting. The purpose of this meeting is to provide introductions with other agencies involved in the project, review the contract requirements and survey the site.
• Design – O2K Project Manager develops the design for the system and facilities as appropriate. This includes 3D Drawings of the proposed design with virtual layout of the room, all documentation required to order parts, build the system, and complete installation. Design reviews will be held during the process to ensure the design meets the requirements detailed in this proposal.
• Integration – To the greatest extent possible, the system is fully assembled and tested in-house at O2K’s facilities. Typically, during this time the site is prepared, dust free, cables are pulled; display structures; sound panels; and Training Facilities are installed.
• Installation – After the system is assembled, tested and approved by QA, it is delivered to the site. The cables that were pulled are dressed into the rack and other equipment and terminated. All non-rack mounted equipment is installed, aligned and set up.
• Punch and Setup – After the system is fully installed and connected, the system engineer performs a complete system checkout. All audio levels and video settings are set. All system functionality is verified including all signal paths.
• Acceptance test – Where required O2K Project Manager will generate an Acceptance Test Procedure or Dry run and will execute the test with the customer.
• Training – O2K will train the customer to use the system. When desired, a training manual is created that covers complete operation of the system.
• Signoff – After the system is tested or at first beneficial use, whichever is earlier, O2K requests the customer sign a Certificate of Acceptance.
• Drawings – A complete system documentation package is delivered to the customer after system acceptance.
• Warranty – The warranty period begins after the acceptance test is performed or when beneficial use begins, whichever is earlier.